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Ready-made and fully up-to-date employment documents that cover all your personnel dealings

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GDPR restriction of processing response letter
Individuals have a right in certain circumstances to prevent the processing of their personal data. If processing is restricted, you can store the data, but you have limited rights to process it. Use our letter where you've restricted processing.Restrictions on processingUnder the GDPR, individuals can... Read more
DOWNLOAD December 2020
Type: Letter
Letter enclosing contract of employment
You must issue new employees (and workers) with a written statement of employment particulars no later than day one of employment, but you might instead provide a more detailed employment contract. Use our letter to send that document out.Two contract copiesWhen you issue an employment contract (or a... Read more
DOWNLOAD December 2020
Type: Letter
Repayment of immigration fees agreement
Our agreement provides for a sponsored migrant worker to repay some, or all, of the fees you may agree to pay for them to obtain the necessary immigration permission to work in the UK.Employer sponsorshipIf you wish to employ an overseas skilled worker, including EEA and Swiss citizens arriving in the... Read more
DOWNLOAD December 2020
Type: Agreement
Luncheon vouchers clause
If you provide staff with luncheon vouchers, you need to expressly refer to this benefit in their written statement of employment particulars.Statutory requirementFor employees (and workers) who began their employment on or after 6 April 2020, their written statement of employment particulars (or a more... Read more
DOWNLOAD December 2020
Type: Clause
No smoking policy
The smoking ban that applies to most enclosed or partially enclosed workplaces and public premises is now well established. Use our template to make sure that your policy complies across the UK.What's  covered?Smoke-free legislation varies between England, Wales, Scotland and Northern Ireland. Our No... Read more
DOWNLOAD November 2020
Type: Policy
Dress and appearance policy
You will no doubt want your employees to dress appropriately to project a good image for your business. Whatever dress code you adopt, it must not be unreasonable or place unnecessarily restrictive demands on your employees. However, it's reasonable to impose clothing rules in order to comply with essential... Read more
DOWNLOAD November 2020
Type: Policy
Alcohol and drugs policy
A policy statement outlining your position on alcohol and drug abuse is a must, particularly if your business is in an industry where health and safety concerns are paramount. You owe a duty to your employees and to third parties to protect their health, safety and welfare as far as reasonably practicable... Read more
DOWNLOAD November 2020
Type: Policy

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Promotion letter
Use our letter to confirm an employee's promotion. Consider making the newly promoted position subject to a probationary period to enable you to assess the employee's performance and conduct in their new role.Promotion termsIf you promote an employee, usually their job title, job duties and salary will... Read more
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Type: Letter
Training feedback form
Where you hold internal training events, you should always ask attendees to complete a training feedback form.  Why ask for feedback?You don't have to hold internal staff training, unless it's a legal, regulatory or continuing professional development requirement, but where you do, make sure you ask... Read more
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Type: Form
Whistleblowing at work training notes
Use our training notes to assist with providing whistleblowing training to your workers. You'll need to do this if you want to avail yourself of the statutory reasonable steps defence to avoid being vicariously liable for detrimental treatment of whistleblowers by your workers.Vicarious liabilityYou... Read more
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Type: Miscellaneous
Self-appraisal form
You can assist employees to prepare for their appraisal meeting by giving them our self-appraisal form to complete. Make it optional and leave it to them to what extent they choose to share the information with their manager.AppraisalsIt's good performance management procedure to appraise your staff... Read more
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Type: Form
Invitation to attend an appraisal meeting
 Invitation to attend an appraisal meetingAn appraisal is a formal process that allows you and a member of staff to assess their performance over a given period of time. Most usually, they take place on an annual or half-yearly basis. Our invitation to attend an appraisal meeting letter sets the date... Read more
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Type: Letter
Performance progress record
Use our performance progress record to track the improvements, or lack of improvement, in an employee's performance during the review period following the issuing of a formal performance warning. You should use it at regular intervals, such as fortnightly or monthly.Performance management processWhere... Read more
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Type: Form
Time to train application form
Eligible employees who work in businesses that employ 250 or more employees have a statutory right to request time off for the purposes of study or training.  Our time to train application form will ensure that the employee includes the required information when making their request.Time to trainThe... Read more
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Type: Miscellaneous