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Work and parents (58)

Acknowledgement of discontinuous periods of SPL
Unlike a request for a single period of shared parental leave (SPL), you don't have to agree to a request for discontinuous SPL. In this scenario, there's a two-week discussion period during which you can either accept the employee's request, propose alternative dates or reject it. Use our acknowledgement... Read more
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Type: Letter
Acknowledgement of notification of adoption leave letter
You must formally respond in writing to an employee who has notified an intention to take adoption leave. If you fail to do so, you can't complain if the employee then returns early from adoption leave without letting you know in advance.Formal acknowledgementOnce an employee formally notifies you that... Read more
DOWNLOAD June 2019
Type: Letter
Acknowledgement of notification of maternity leave letter
You must formally respond in writing to an employee who has notified her intention to take maternity leave. If you fail to do so, you can't complain if the employee then returns early from maternity leave without letting you know in advance.Formal acknowledgementOnce an employee formally notifies you... Read more
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Type: Letter
Acknowledgement of single period of SPL
If an eligible employee has requested a single, continuous period of shared parental leave (SPL), they're entitled to take that leave on the dates they have notified. Use our acknowledgement letter to set out the legal position on various matters related to SPL.Employee's choiceIt's up to the two parents... Read more
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Type: Letter
Adoption appointment eligibility declaration
Prospective adopters have the right to take either paid or unpaid time off work to attend adoption appointments in advance of adopting a child. Our form enables employees to declare their eligibility for time off.  Time off rightsThe provisions, which are in the Children and Families Act 2014, state... Read more
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Type: Form
Adoption leave and pay policy
Taking time off for adoption leave is still a relatively rare occurrence but it's worth having a policy to let employees know their entitlements. In most cases, this will be by reference to the statutory rights.Adoption leaveOur Adoption Leave and Pay Policy statement reflects the statutory provisions.... Read more
DOWNLOAD June 2019
Type: Policy
Adoption leave checklist
 This checklist sets out the main issues to be considered by an employer when an employee wishes to take adoption leave. Adoption appointmentsNote that prospective adopters who have been notified that an adoptive child is (or is expected) to be placed with the family for adoption are also entitled to... Read more
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Type: Checklist
Adoption leave request form
Both male and female employees are entitled to take adoption leave and may be entitled to statutory adoption pay where they adopt a new child. However, only one partner is eligible to take adoption leave and they must provide you with essential information in order to take it.Adoption leave entitlementEmployees... Read more
DOWNLOAD June 2019
Type: Miscellaneous
Antenatal appointment eligibility declaration
Use our declaration form to require an employee to formally declare that they qualify for the statutory right to time off to accompany a pregnant woman to an antenatal appointment and wish to take time off. The maximum number of appointments they can attend is two.Right to accompanyEmployees who have... Read more
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Type: Form
Approval of parental leave request
Unless you postpone parental leave in accordance with the statutory provisions, you must accept an employee's parental leave request. Request grantedOnce you receive a parental leave request, assuming it's been made correctly, complied with the notice provisions and doesn't ask for more than the statutory... Read more
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Type: Letter
Approval of paternity leave request
Our form will help ensure that you formally approve a request for paternity leave and that you confirm the employee's entitlements to both leave and pay.Request grantedUse our form to respond to an employee's written request to take a period of paternity leave, in order to confirm their entitlement... Read more
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Type: Letter
Breastfeeding arrangements letter
Send our letter to an employee returning from maternity leave to confirm the arrangements that you've made to support them in breastfeeding their baby after their return to work. The law states that you must provide a place for a nursing mother to rest, but you don't have to provide facilities for her... Read more
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Type: Letter
Change of maternity leave request
An employee can vary her chosen maternity leave start date, but she must give at least 28 days' notice. You can require any notice to change the start date to be in writing, so provide our form for this purpose.All changeIf, having given you notification of her maternity leave plans, a pregnant employee... Read more
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Type: Letter
Declaration of consent and entitlement to SPL
Our declaration of consent and entitlement to SPL is for use where the mother or primary adopter doesn't initially intend to take any SPL and instead they propose to transfer the full balance of their maternity or adoption leave to their partner or the child's father.A balance transferNormally, to qualify... Read more
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Type: Form
Failure to return from maternity leave letter
If an employee who has been on maternity leave fails to report for work on her due date of return, use our failure to return from maternity leave letter to try and establish what the position is. Never be tempted to dismiss her on account of her failure to return and don't make an assumption that she's... Read more
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Type: Letter
Family emergencies absence form
Employees are entitled to take a reasonable amount of time off during working hours to deal with emergencies involving dependants. The time off is unpaid and is only for as long as is necessary to help the employee to cope with the crisis and make longer-term care arrangements.Time off for dependantsThere... Read more
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Type: Form
Insufficient notice of return from maternity leave
If an employee asks to return to work early before the expiry of her one year of maternity leave, it's important that she gives the proper minimum eight weeks' advance notice of an early return. Use our letter to inform an employee that she has provided insufficient notice. If she hasn't given the requisite... Read more
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Type: Letter
Job vacancy letter during parent-related leave
Ensure that you notify all employees who are absent on parent-related leave of any internal job vacancies that might arise within your business and give them the opportunity to apply. Our letter ensures you provide them with all the necessary information and you can adapt it to suit the role available.Maternity... Read more
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Type: Letter
Letter discussing removal of health risks during pregnancy
If your risk assessment identifies health and safety risks for a pregnant employee, use our letter to arrange a meeting with her to discuss removing or reducing those risks. If that proves not to be possible, the next stages to consider are temporarily altering the employee's working conditions or hours... Read more
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Type: Letter
Letter explaining keeping in touch days
 Letter explaining "keeping in touch" daysEmployees on maternity or adoption leave may work up to ten "keeping in touch" days without it having any effect on their statutory right to pay. Before an employee goes on this type of leave, it's helpful to set the position out in writing. You can use our... Read more
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Type: Letter
Letter inviting employee to attend a keeping in touch day
 Letter inviting employee to attend a keeping in touch day An employee is under no obligation to attend a "keeping in touch" (KIT) day - it's entirely their choice. But if you feel this process would be beneficial, you can explain why. You should also set out the details on pay. Use our letter for this... Read more
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Type: Letter
Letter inviting employee to attend a SPLIT day
Employees are permitted to work for occasional days during their shared parental leave (SPL) - these are called "shared parental leave in touch" (SPLIT) days. An employee is under no obligation to attend a SPLIT day - it's entirely their choice. But if you feel this process would be beneficial, you can... Read more
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Type: Letter
Letter notifying change to adoption leave dates
This letter may be used where an employee wishes to change the start date of their adoption leave. The letter must be sent within 28 days of the employee's notice to change the start date and sets out the new adoption leave end date.  Employee changing start dateYou can require any notice to change... Read more
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Type: Letter
Letter notifying change to maternity leave dates
This letter may be used where an employee wishes to change the start date of their maternity leave. The letter must be sent within 28 days of the employee's notice to change the start date and sets out the new maternity leave end date. You can require any notice to change the start date to be in writing.... Read more
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Type: Letter
Letter postponing parental leave
Use our precedent letter if you need to postpone an employee's period of parental leave under the rules of the default scheme. However, you can only postpone by up to six months and you can't postpone at all where an employee wishes to take parental leave immediately after birth or placement for adoption.Postponement... Read more
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Type: Letter
Letter refusing discontinuous periods of SPL
If you refuse an employee's request for discontinuous shared parental leave (SPL), the default position is that they are then entitled to take the total amount of SPL requested as a continuous block. However, the statutory provisions are more complicated than that so use our letter to set out the relevant... Read more
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Type: Letter
Letter requesting evidence for SPL
Once an employee has submitted a notice of entitlement for shared parental leave (SPL), you can ask them to provide certain supplementary documentation and information as set out in our letter requesting evidence for shared parental leave.  Birth casesWithin 14 days, beginning with the date on which... Read more
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Type: Letter
Letter suspending an employee during pregnancy
If, on health and safety grounds, a pregnant employee or an employee who has recently given birth cannot continue to perform her normal job duties and there is no suitable alternative employment to offer her, you have to suspend her on pay for as long as is necessary to avoid the risks to her health... Read more
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Type: Letter
Letter to employee not returning from maternity leave
Where an employee has informed you that she's not intending to return to work after maternity leave, our letter helps you frame a response to her. She still needs to formally resign so the important thing is to clarify the notice of termination requirements.When parenting takes priorityIf your employee... Read more
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Type: Letter
Letter to employee on maternity leave
Once an employee on maternity leave has given birth, it's a good idea to write and congratulate her. You can also use this as a useful opportunity to remind her of the expected return date and to raise the issue of flexible working at an early stage. Our letter is not compulsory but it can help ensure... Read more
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Type: Letter
Letter triggering maternity leave due to absence for pregnancy-related reasons
If a pregnant employee is absent from work wholly or partly because of pregnancy after the beginning of the fourth week before her expected week of childbirth, her maternity leave will be automatically triggered.Pregnancy-related illnessAs a general rule, employees can choose when they want their maternity... Read more
DOWNLOAD July 2019
Type: Letter
Maternity checklist
This checklist sets out the main issues to be considered when an employee is pregnant. You can give enhanced contractual maternity leave and pay if you wish, for example, you may be willing to pay more than statutory maternity pay (SMP) during maternity leave. Note too that eligible parents may now choose... Read more
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Type: Checklist
Maternity leave or adoption leave curtailment notice
For either parent or adopter to be eligible for shared parental leave (SPL) and statutory shared parental pay (ShPP), the mother or adopter must have ended their entitlement to maternity or adoption leave and pay early, either by serving a curtailment notice or by returning to work early. Our curtailment... Read more
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Type: Notice
Maternity leave plan
Female employees are entitled to take maternity leave and may be entitled to statutory maternity pay where they are expecting a child, provided they comply with important notification requirements.Maternity leave entitlementFemale employees benefit from the right to maternity leave. There are two categories:... Read more
DOWNLOAD May 2019
Type: Procedure
Maternity policy
Our policy statement sets out the statutory rules relating to maternity leave and pay. It ensures employees fully understand their rights and entitlements, as well as their obligations in relation to notifying you of their pregnancy, their expected date of childbirth and when they want their maternity... Read more
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Type: Policy
Notice of birth for paternity leave
As well as giving notice to request paternity leave, employees must give a further notice confirming the date on which the child was born or placed for adoption. Use our notice to make it easy for them to do this.Notice of paternity leaveYour employee must inform you that they wish to take paternity... Read more
DOWNLOAD July 2019
Type: Form
Notice of entitlement to SPL - father or partner
Both parents or adopters must submit a notice of entitlement to each of their respective employers to indicate they plan to opt in to the shared parental leave (SPL) scheme. This is a complicated form requiring a great deal of information to be provided by the employee. Our notice of entitlement for... Read more
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Type: Notice
Notice of entitlement to SPL - mother or adopter
Both parents or adopters must submit a notice of entitlement to each of their respective employers to indicate they plan to opt in to the shared parental leave (SPL) scheme. This is a complicated form requiring a great deal of information to be provided by the employee. Our notice of entitlement covers... Read more
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Type: Notice
Notifying end date after automatic commencement of maternity leave
 This letter may be used in various situations where an employee's maternity leave has started automatically. When to use the letterThe employee's maternity leave may have started automatically because she has already given birth or is absent wholly or partly because of her pregnancy in the four weeks... Read more
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Type: Letter
Offer of alternative work during family leave
Use our letter to offer a suitable and appropriate alternative vacancy to a provisionally redundant employee who's absent on maternity, adoption or shared parental leave. They have an absolute statutory right to be offered the job role, even if other redundant staff are stronger candidates.Preferential... Read more
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Type: Letter
Offer of suitable alternative work during pregnancy
If, for health and safety reasons, a pregnant employee or an employee who has recently given birth cannot continue to perform her normal job duties, you are obliged to offer her suitable alternative employment, if available.Risk assessmentUnder the Management of Health and Safety at Work Regulations... Read more
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Type: Letter
Parental leave policy
If you don't set out your own agreed procedure for dealing with parental leave, the statutory default procedure will apply. Our policy statement complies with the statutory provisions because you'll probably find that the statutory procedure is all you really need in most cases. Parental leaveParental... Read more
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Type: Policy
Parental leave request form
Both male and female employees are entitled to take unpaid parental leave to look after a child under 18 in respect of whom they have parental responsibility. This could involve the employee taking up to 18 weeks off work, although the default provisions limit this to a maximum of four weeks in any... Read more
DOWNLOAD May 2019
Type: Form
Paternity leave policy
Paternity leave essentially enables eligible employees (usually fathers) to take up to two weeks off work following the birth or adoption of their child. Our policy statement sets out the employee's statutory rights to paternity leave.Paternity provisionsThe right to paternity leave is available to the... Read more
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Type: Policy
Paternity leave request form
Paternity leave entitles eligible employees to take either one or two weeks' paid time off work following the birth of their child (or following the placement of a child for adoption) to care for that child or to support the mother. Even though it's called paternity leave, it is available to same-sex... Read more
DOWNLOAD May 2019
Type: Form
Paternity rights following loss of pregnancy letter
Where an employee's wife or partner suffers either a miscarriage or a stillbirth, only if their wife or partner was more than 24 weeks' pregnant will the employee be eligible for paternity leave. Send our paternity rights following loss of pregnancy letter to advise your employee of their entitlements... Read more
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Type: Letter
Period of leave notice for shared parental leave
An employee must give not less than eight weeks' written notice of each block of shared parental leave (SPL) they intend to take by submitting a period of leave notice for shared parental leave.Notice requirementsAn employee must give you not less than eight weeks' written notice of each block of SPL... Read more
DOWNLOAD May 2019
Type: Notice
Pregnancy-related absence form
If an employee is absent wholly or partly because of pregnancy in the four weeks before her expected week of childbirth, she must notify you of this as soon as is reasonably practicable.  Automatic triggerEmployees can generally choose when they want their maternity leave to start. However, this is... Read more
DOWNLOAD September 2019
Type: Form
Refusal of parental leave request
Refusal of a parental leave requestIf a parental leave request has not been made correctly in accordance with the statutory provisions, it can be refused.Request refusedIf you receive a parental leave request and it's not been made correctly, you can turn it down. Also, if an employee is ineligible to... Read more
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Type: Letter
Reply to keeping in touch day request
If an employee asks to work a "keeping in touch" day during their maternity or adoption leave, you can either agree to their request or decline it; it's entirely your choice and our letter covers both options. Statutory provisionsAn employee can agree with you to work for up to ten "keeping in touch"... Read more
DOWNLOAD May 2019
Type: Letter
Reply to request for early return from adoption leave
 This letter may be used by an employer where an employee gives notice that they wish to return early from adoption leave. If insufficient notice is given, you may choose to accept the date for early return, but you are not obliged to do so and you can postpone the employee's return until the notice... Read more
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Type: Letter
Reply to request for early return from maternity leave
 This letter may be used by an employer where an employee gives notice that they wish to return early from maternity leave. If insufficient notice is given, you may choose to accept the date for early return, but you are not obliged to do so and you can postpone the employee's return until the notice... Read more
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Type: Letter
Return from maternity leave letter
All pregnant employees have the right to take up to 26 weeks' ordinary maternity leave and up to a further 26 weeks' additional maternity leave and to resume work afterwards. An employee who decides to return at the end of her 52-week entitlement isn't required in law to give you notice of her return... Read more
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Type: Letter
Rights following loss of pregnancy letter
Where a pregnant employee suffers either a miscarriage or a stillbirth, send our letter to advise her of her entitlements to maternity and/or sick leave. Only employees who are more than 24 weeks pregnant will be eligible for maternity leave.MiscarriageA woman who has a miscarriage before the end of... Read more
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Type: Letter
Shared parental leave and pay policy
Our policy statement sets out the statutory rules relating to shared parental leave and pay. It ensures employees fully understand their rights, as well as their obligations, in relation to ending their maternity or adoption leave early, notifying you of their entitlement and intention to take shared... Read more
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Type: Policy
SMP ineligibility letter
A small number of pregnant employees will not be entitled to statutory maternity pay (SMP) during their maternity leave either because of their short service or their low average weekly earnings. To cover those cases, use our SMP ineligibility letter. SMP qualificationA pregnant employee will be eligible... Read more
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Type: Letter
Standard paternity leave checklist
 This checklist sets out the main issues to be considered by an employer when an employee wishes to take paternity leave following the birth of a child. Unless more preferable terms are given, this will be one or two weeks.Antenatal appointmentsNote that prospective fathers (and partners of pregnant... Read more
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Type: Checklist
Time off for dependants policy
Employees have a statutory right to unpaid time off work to deal with certain unexpected or sudden events or situations involving a dependant. Our time off for dependants policy statement sets out the employee's statutory rights in this respect and it makes clear the procedure the employee must follow... Read more
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Type: Policy