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Changing terms & conditions and TUPE (29)

Ballot form for election of employee reps
Our ballot form is to accompany the letter inviting employees to elect employee representatives. It's the form the employee should use to cast their vote for who they want to be their employee representatives for collective redundancy consultation or on a TUPE transfer. You'll need to ensure you comply... Read more
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Type: Form
Change of job letter
This letter is for use when an employee changes job within the organisation. ConsentWhere an employee has agreed to a variation to one or more of the terms of their contract of employment, you need to ensure this is properly recorded in writing. If the change is to a less responsible or prestigious job,... Read more
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Type: Letter
Deputising letter
Where you ask an employee to act as a deputy supervisor or manager on a temporary basis to cover their supervisor's or manager's absence, use our letter to confirm the agreed terms of the deputising arrangement. Temporary promotionWhen a supervisor or manager is absent due to maternity or other family-related... Read more
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Type: Letter
Employment contract variation flow chart 1
Use this flow chart to assist you when you need to vary an employee's terms and conditions of employment.   Things to considerYou may need to vary the terms for various reasons, including the need to react to economic circumstances, to respond to changes in the marketplace and/or technological advances,... Read more
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Type: Flow chart
Employment contract variation flow chart 2
 Use this flow chart when attempting to impose a contractual variation that requires employee consent. See the employment contract variation flow chart 1 to help you determine if employee consent is needed.   Employee agreesWhere the employee has agreed to the change, you should get them to sign an... Read more
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Type: Flow chart
Invitation to nominate as employee representative in TUPE situations
 Under the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE), where a relevant transfer of an undertaking takes place, those employees who are employed by the transferor employer, e.g. the seller of the business, immediately before the transfer automatically become the employees... Read more
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Type: Letter
Job share particulars
This letter may be used to record an agreed job share arrangement, for example following a flexible working request.  Legal positionA job share occurs where two (or possibly more) employees share the duties and responsibilities of one full-time position. There are a number of ways in which the post... Read more
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Type: Letter
Letter confirming a reduction in hours request
Use our letter to issue to an employee once it's been agreed they can reduce their hours from full-time to part-time work. It sets out the relevant changes to their contractual terms consequent on such a request.Statutory provisionSection 4 of the Employment Rights Act 1996 states that where changes... Read more
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Type: Letter
Letter confirming agreement to vary terms of contract of employment
Where an employee has agreed to a variation to one or more of the terms of their contract of employment, you need to ensure this is properly recorded in writing. In any event, if the change is to one of the clauses required by the employee's written statement of employment particulars, the employee must... Read more
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Type: Letter
Letter confirming an increase in hours request
Use our letter to issue to an employee once it's been agreed they can increase their hours of work. It sets out the relevant changes to their contractual terms consequent on such a request.Statutory provisionSection 4 of the  Employment Rights Act 1996 states that where changes are made to any of the... Read more
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Type: Letter
Letter informing employee of possible relocation of business premises
If you wish to consider a move to new business premises, you'll need to ensure you deal with the employment aspects of a possible move. Use our letter informing employee of possible relocation of business premises to get the ball rolling here.Redundancy or misconduct?If you dismiss an employee because... Read more
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Type: Letter
Letter informing employee that the business is relocating
Use our letter informing employee that the business is relocating once you have started to firm up your plans to move. How you deal with the situation from here will depend on whether you're relying on an express mobility clause to implement the relocation or whether you are seeking employees' express... Read more
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Type: Letter
Letter inviting consultation in accordance with TUPE
The TUPE legislation requires that you undertake consultation with recognised trade unions or elected employee representatives prior to the TUPE transfer taking place. You have to provide them with specified information in writing and you may also be required to consult with them with a view to seeking... Read more
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Type: Letter
Letter notifying of employer change of name
If you're planning to change the name of your business but there's to be no change in its identity, you'll need to issue a written statement of the name change to your employees at the earliest opportunity and within one month of it taking effect. Use our letter to do this.A new business nameIf you're... Read more
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Type: Letter
Letter seeking agreement to vary employment contract terms
The best way to achieve a change to one or more terms of an employee's contract of employment is by mutual agreement. Let the employee know in writing that you are proposing to make a change and seek their written consent to it.Binding contractThe contract of employment is binding on both parties. This... Read more
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Type: Letter
Letter terminating employment and offering re-employment on new terms
Where an employee refuses to accept a change, you may decide that the only way forward is to impose the variation by way of dismissal from the old contract of employment coupled with an offer of continued employment on the new contractual terms. Beware that this can still amount to an unfair dismissal... Read more
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Type: Letter
Letter to staff before a TUPE transfer
If you're the transferor employer, you should write to all of the affected employees before the TUPE transfer takes place advising them of the transfer of their employment from you to the transferee employer and letting them know how this will affect their employment position.TUPE transferUnder the Transfer... Read more
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Type: Letter
Letter to staff following a TUPE transfer
If you're the transferee employer, you should write to all of the affected employees shortly after the TUPE transfer has taken place advising them of the transfer of their employment from the transferor employer to you and confirming their employment position.TUPE transferUnder the Transfer of Undertakings... Read more
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Type: Letter
Notice of return to normal working
Where your employees have been laid off or on short time working, if your situation improves enough for you to be able to take them back on their normal working hours, you can use our letter to inform them of this. You're essentially requiring them to return to their normal hours of work with effect... Read more
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Type: Letter
Proposal to dismiss and re-employ on new terms
It may be possible to introduce new employment terms by terminating an employee's existing contract on notice and immediately offering to re-employ them on the new terms. Use our letter to invite an employee to a consultation meeting to discuss dismissal and re-employment. Only send it after conducting... Read more
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Type: Letter
TUPE election for pre-transfer consultation
Our TUPE election for pre-transfer consultation can be issued by a transferee to a transferor in a TUPE situation where mass redundancies are proposed post-transfer in order to start the collective redundancy consultation process early. However, the transferor has to agree to it.TULCRASection 198A of... Read more
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Type: Letter
TUPE employee liability information letter
On a TUPE transfer, the transferor is obliged to notify to the transferee in writing the "employee liability information" of any employee who is assigned to the undertaking that is the subject of the transfer. Our letter enables a transferor to do this.TUPE provisionsUnder Regulation 11 of the Transfer... Read more
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Type: Letter
TUPE employee liability information request letter
On a TUPE transfer, the transferor is obliged to notify to the transferee in writing the "employee liability information" of any employee who is assigned to the undertaking that is the subject of the transfer. Our letter enables the transferee to formally request this information in advance from the... Read more
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Type: Letter
TUPE employee rep role explanation letter
Where you need to commence TUPE consultation with appropriate representatives, it's helpful to start by letting them know what their role is in the process by using our letter. Your duty is to inform and, where any measures are proposed to be taken, to consult with them. A TUPE transferWhere you're involved... Read more
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Type: Letter
TUPE information and consultation checklist
 Under the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE), where a relevant transfer of an undertaking takes place, those employees who are employed by the transferor employer, e.g. the seller of the business, immediately before the transfer automatically become the employees... Read more
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Type: Checklist
TUPE provision of proposed measures letter
If you're the transferee in a TUPE transfer situation, you must provide the transferor with information about what measures you intend to take in relation to affected employees who are to transfer to your employment. The transferor needs this information to be able to inform and consult with the appropriate... Read more
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Type: Letter
TUPE request for details of proposed measures letter
Use our letter to ascertain what measures the transferee envisages taking in relation to affected employees in a TUPE transfer situation - you'll need this information to be able to inform and consult with the appropriate representatives.Information and consultation obligationsThe  Transfer of Undertakings... Read more
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Type: Letter
Variation of terms of contract of employment letter - in exercise of a contractual power
Variation of terms of contract of employment letter (in exercise of a contractual power)If you're making a change to an employee's contract of employment which is within the terms of that contract, generally you won't need their consent. However, don't expect to be able to rely on a blanket amendment... Read more
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Type: Letter
Varying TUPE terms checklist
Use our varying TUPE terms checklist to help identify if the variation you are seeking to impose is permissible.  When TUPE appliesUnder the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE), where a relevant transfer of an undertaking takes place, those employees who are employed... Read more
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Type: Checklist