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Staff handbook - contractual policies and procedures (20)

Alcohol and drugs policy
A policy statement outlining your position on alcohol and drug abuse is a must, particularly if your business is in an industry where health and safety concerns are paramount. You owe a duty to your employees and to third parties to protect their health, safety and welfare as far as reasonably practicable... Read more
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Type: Policy
Anti-bribery policy
Your business can be guilty of a criminal offence under the Bribery Act 2010 where it has failed to prevent bribery by a person associated with it. However, you have a defence if you can show you had adequate procedures in place which were designed to prevent bribery. Implement our anti-bribery policy... Read more
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Type: Policy
Computer policy
It's important in all office-based workplaces to have policy statements on the use of computers, e-mail and the Internet at work and on using the telephone. Our policy covers the essentials to protect your computer systems and networks.Computer usage and securityOur Computer Policy sets out strict rules... Read more
DOWNLOAD October 2019
Type: Policy
Conduct whilst on company business policy
You're limited in the restrictions you can place on an employee's behaviour in their own private time but you can try to control what they get up to at work-related social events by having a policy statement on unruly or offensive behaviour. In fact, you need this to try and protect yourself against... Read more
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Type: Policy
Corporate hospitality policy
Our corporate hospitality policy helps you monitor client entertainment given or received. The Bribery Act 2010 doesn't ban corporate hospitality but you do need to ensure you're properly monitoring and limiting it to what is proportionate and reasonable in all the circumstances. Proportionate and reasonableCorporate... Read more
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Type: Policy
Dress and appearance policy
You will no doubt want your employees to dress appropriately to project a good image for your business. Whatever dress code you adopt, it must not be unreasonable or place unnecessarily restrictive demands on your employees. However, it's reasonable to impose clothing rules in order to comply with essential... Read more
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Type: Policy
E-mail and Internet policy
It's important in all office-based workplaces to have policy statements on the use of computers, e-mail and the Internet at work and on using the telephone. Our e-mail and Internet policy includes provisions on acceptable use, social networking sites, downloading from the Internet and e-mail and Internet... Read more
DOWNLOAD October 2019
Type: Policy
GDPR data protection policy
Our data protection policy statement reiterates the important data protection principles set out in the GDPR, outlines out how you intend to comply with them and clarifies what rights and obligations an employee has both in relation to their own personal data and when handling other people's personal... Read more
DOWNLOAD October 2019
Type: Policy
Gifts from clients/suppliers policy
It's always nice to receive tokens of appreciation from your clients. However, the receipt of gifts by employees can be open to abuse and they could even constitute bribes. Our gifts from clients/suppliers policy ensures that all gifts are properly declared and it protects against gifts that are intended... Read more
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Type: Policy
Holidays policy
Workers have a statutory right to a minimum of 5.6 weeks' (28 days') paid leave per annum. Whilst you'd think granting holidays and holiday pay is a relatively straightforward exercise, disputes over holiday pay are one of the most common claims brought before an employment tribunal. Having a holidays... Read more
DOWNLOAD September 2019
Type: Policy
Leaves of absence policy
In addition to annual leave, sickness absence and the various statutory rights to time off (for example, maternity leave, parental leave, paternity leave, time off for dependants, etc.), employees might ask to take time off work for a variety of other reasons, including jury service, public duties, armed... Read more
DOWNLOAD October 2019
Type: Policy
Personal relationships at work policy
In drafting and implementing a policy statement on personal relationships at work, you need to strike a balance between protecting your legitimate business interests and the right of your employees to have a private life. Our personal relationships at work policy statement does exactly that, although... Read more
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Type: Policy
Reimbursement of expenses policy
Use our reimbursement of expenses policy statement to set out your rules on expenses. Make sure you're as unambiguous and comprehensive as possible to avoid abuse and prevent confusion by your staff on when they can incur expenses and how they go about claiming them back.Expenses claimsOur Reimbursement... Read more
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Type: Policy
Right to search policy
If you search an employee without their consent, it not only amounts to the civil offence of trespass but may also constitute a criminal assault. You therefore need to ensure you have a contractually binding right to search policy statement if you do want to conduct staff searches. This doesn't get round... Read more
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Type: Policy
Sickness absence policy
Our policy statement sets out a detailed reporting procedure for both short-term and long-term sickness absence, including the provision of evidence of incapacity, consideration of statements of fitness for work, "return-to-work" interviews and home visits. It's always worth expressly setting out these... Read more
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Type: Policy
Telephone policy
It's important in all office-based workplaces to have policy statements on the use of computers, e-mail and the Internet at work and on using the telephone. Our policy sets out useful provisions both on using the telephone for private calls (including company mobile phones) and on having personal mobile... Read more
DOWNLOAD October 2019
Type: Policy
Timekeeping policy
It's important that employees turn up to work on time, don't take excessively long breaks and don't leave work early, unless this has been expressly permitted. Our timekeeping policy statement sets out your rules and regulations regarding timekeeping, making it a disciplinary offence if the employee... Read more
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Type: Policy
Unauthorised absence policy
Our policy statement makes it clear that unauthorised absences will not be tolerated and will be dealt with under the disciplinary procedure. Whilst this may seem obvious, including it in the staff handbook makes the position crystal clear.AwolIt is more common than you might think for employees to... Read more
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Type: Clause
Use of company equipment policy
Our use of company equipment policy statement is particularly suitable if you have home workers to whom you provide designated items of equipment to enable them to carry out their duties. It makes them responsible for looking after your equipment and for paying for repairs or replacements where it's... Read more
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Type: Policy
Working time regulations policy
Adult workers cannot be forced to work for more than 48 hours a week on average, although they can voluntarily agree to work more than this. Our Working Time Regulations Policy statement aims to ensure that you comply with the law and obtain written opt-out agreements where appropriate.All work and no... Read more
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Type: Clause